Packing Slip & Labeling Guidelines (w/ Downloads)

  • Created:
  • / Author: JMF

At JMF our priority is managing your materials accurately and providing our clients with the highest possible level of service. When product arrives to JMF facilities, we want to get it processed and available for orders as quickly as possible. To do that, we offer the below guidelines and labeling assets:

Sections:

  1. Receiving Guidelines
  2. Product Labeling
  3. Pallet Labeling
  4. Packing Slips
  5. New Item Setup
  6. Downloads

1. Receiving Guidelines

All inbound material should be addressed to J.M. Field Marketing c/o Client Name. All material that adheres to receiving guidelines will be available for order access within 24 hours of receipt. Shipment packing list must accompany all inbound material. The carton containing the packing slip should be marked Packing List Enclosed. Failure to provide packing slip with receipt of material will result in an item receipt delay and $45/SKU correction surcharges. Receiving, pickup and delivery hours are Monday through Friday, 9-4 p.m. EST. Delivery appointments are required for all palletized shipments greater than (5) units.

Download: JMF Product Receiving & Labeling Guidelines (pdf)

2. Product Labeling

All inbound material must adhere to J.M. Field carton labeling specifications as stated below. Failure to ship and/or deliver products to JMF complying with the stated receiving guidelines will result in significant cost and time delays in order to remedy. All boxes should be sequentially numbered and labeled noting the product contents inside them. Any boxes containing more than one of the exact same product SKUs must have each individual product SKUs contained within labeled so as to be easily identified amongst the others. A box labeling correction surcharge of $5/box will apply to all boxes received that are not labeled properly. A product SKU labeling correction surcharge of $10/SKU will apply to all product SKUs received that are not labeled properly. All necessary client inventory counts conducted to obtain accurate information will be billed at $35/hour at JMF discretion.

Example of box containing a single product SKU:

Example of box containing multiple SKUs:

Example of Product or Inner-Carton Label:

Downloads: 

3. Pallet Labeling

All inbound pallets should be sequentially numbered and labeled. A corresponding packing list must accompany each pallet detailing its specific contents. Pallet label should note if the pallet contains mixed product SKUs. A pallet labeling correction surcharge of $35/pallet will apply to all items received that are not labeled properly or received without pallet specific packing list.

Downloads:

4. Packing Slips

Every shipment that is delivered to JMF facilities must have a packing list attached; and digital copy sent to your account manager prior to arrival (if possible). Below are a few points of packing slip, explained:

Important Note: If you’re delivering a shipment of multiple pallets or boxes, you must create packing slips for each pallet/box individually.

  • Reference Number: this is a crucial piece of information for any shipment that arrives at JMF because your account manager must be able to identify an arrival quickly and with absolute accuracy. The reference number should be displayed in two places minimum: (1) on the Packing Slip in the field on the top-right, and also (2) displayed clearly somewhere on the box or pallet.
  • Item #/Product Name/QTY: This is vital information about the products you’ve sent us. Any time product arrives to us, we absolutely need these three pieces of information. If it’s not included on the Packing Slip, we’ll have to manually count and identify your materials and additional receiving costs will incur.
  • Total Boxes/Total Pallets: We request this info because if something is missing or arrives damaged, we want to know quickly so we can report back to you.

Downloads: JMF Packing Slip Template (excel file)

5. New Item Setup

Whenever sending an item to JMF that we’ve never had in our system, we want to gather all info possible to quickly and accurately introduce it into our ecosystem. To do this, we provide the below document:

Downloads: JMF New Item Setup Form (excel doc)

6. Downloads

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